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5 Rules to Run Effective Meetings

Here’s a fact: Meetings are a part of life. Whether you’re an employee or entrepreneur, meetings are an indubitable part of life. In fact, a study by MIT suggests that only around 50% of meeting time is effective, well used and engaging. There’s plenty of evidence pointing towards the ineffectiveness of meetings, and even more so when it comes to virtual meetings.

Zoom etiquette dos and donts video meeting

A majority of the meetings are an unnecessary thing. Sometimes, there are other ways which achieve the same goal. If some information needs to be shared, one can circulate a memo or conduct a conference call. They can also postpone the meeting to another time altogether. It is necessary to avoid unnecessary meetings. Evaluate the value of the meeting and work out to increase productivity time.

HAVING AN AGENDA

Before sitting for a meeting, it is essential to let the members know about the agenda of the meeting, so the purpose is established. Instead of wasting time, in the beginning, giving information about the use of the meeting allows the employees to share the agenda hours before the meeting.

COVER IMPORTANT ITEMS FIRST

Essential items should be covered initially; the agenda of the meeting should be applied on an 80/20 rule. The schedule should be created in such a way that the top 20% in it are the first items to be discussed in the meeting.

SUMMARY/CONCLUSION 

 A meeting should have a summary to come at a closure. Discuss each item of the list in detail, and on completion of one, move to the next.

ASSIGN RESPONSIBILITY

If there are responsibilities to be assigned, do it in the meeting. Assign duties for the particular actions to the designated member and set deadlines. A meeting without an assignment of responsibility and a deadline is just a conversation. Always be evident in the meeting about which member is doing what and when.

MAKE NOTES

Meetings are productive when the members keep accurate notes, and the moderator circulates the minutes of the meeting to each member soon. Minute of meeting ensures that every attendee is clear about the assigned responsibilities and deadlines.

Whether you want to stay up-to-date on HR news, read in-depth insights on HR trends or find new ideas on strategy, innovation, and leadership, The HR Digest Magazine is here to suit your needs and help you stay more informed.

Diana Coker
Diana Coker is a staff writer at The HR Digest, based in New York. She also reports for brands like Technowize. Diana covers HR news, corporate culture, employee benefits, compensation, and leadership. She loves writing HR success stories of individuals who inspire the world. She’s keen on political science and entertains her readers by covering usual workplace tactics.

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