Employee Offer Letter Template Samples

Employers take a lot of time in selecting the right and best candidate out of the applicants for the job positions, but this effort does not end here. It’s time for the employers to develop a job offer which tempts the selected candidate to accept the job position and roles and responsibilities associated with it on the pay scale mentioned to them. The job offer in verbal is made in a short and precise manner to alert the selected candidate that he has been selected. However, the details of the job offer are sent to the selected candidate through an employee offer letter either through email or fax or mail. The selected candidate can also be asked to report on a particular day and sign the Employee offer to start working.

Offer Letter Template for Employees

The employee offer letter consists of the vital components such as job title, job description, salary or compensation or bonus or commission, reporting structure and authorities, starting date, work schedule, termination conditions, privacy policy, paid time off and employee benefits associated with the job position. All this information is required to be devised by the employer as the job position and agreement that they have reached with the selected candidate.

Several employee offer letter sample templates can be displayed as follows.

Employee Offer Letter Template for General Job

In case of a simple job offer that can be used in general to conventional employment than the employee offer letter sample template can be as follows.

Email subject line: Company Name and Job offer

Dear Candidate,

We are glad and excited to have you on board. We are looking forward to knowing you more and impressed with the academic background, experience, and skills that you have gained over past years.

Although you may have got a job offer call from our executive, this is a formal written employee offer letter from the Human Resource Department of the Company to confirm your selection and call for signing the job offer to get formally associated with us. You are required to report to the Head of the Department of our Company,  “Mr. John”, on 15th January 2020 at 9 am sharp and sign the job offer and report to your job position.

We will be offering you an annual gross salary of $XX, XXX at the end of every month. The salary will be credited to your account on the 5th of every month. You will also be entitled to the commissions, bonus, and compensation as per your performance outcomes. The company is also providing you with the health and insurance plan and benefits amounting up to $X, XXX. You will be given a corporate mobile phone, laptop and other devices that you will have to keep safe and submit them back before you leave the office space. You are also entitled to paid vacations of X days per year. You are expected to carefully read the confidentiality, disclosure and privacy documents attached and given written approval for abiding them.

Please feel free to contact me on phone number XXX-XXX-XXXX or email at [email address] in case of queries or questions.

We are looking forward to having you on our team.

Best regards,

XXX

Employee Offer Letter Template For The Part-time or Remote Job

In case of a new age, part-time or remote job offer that can be used for the employment of technology employees, the employee offer letter sample template can be as follows.

Email subject line: Company Name and Job offer

Dear Candidate,

I hope this email finds you in good health. We are pleased and thrilled to have you on board. We are looking forward to knowing you more. We are impressed with the academic background, experience, and skills that you have gained over the past years.

You are required to carefully go through all the details and sign on every single page as part of your approval with the terms, conditions and other details. Please be sure to check your name, address and other information on the contract. You are requested to get back to us before signing the documents in case of queries or issues.

You will on a contract basis as a temporary or part-time or freelance employee or remote employee for the company. You will work in the position of XXX. Your working hours need to be from XX am to XX pm. You can even use flexible work timings but with the condition to deliver daily work on time.

We will be offering you an annual gross salary of $XX, XXX at the end of every month. The salary will be credited to your account on the 5th of every month. You will also be entitled to the commissions, bonus, and compensation as per your performance outcomes. You are also expected to carefully read the confidentiality, disclosure and privacy documents attached and given written approval for abiding them.

Your compensation will vary in case you don’t appear or did not deliver your work on time. You are required to fill the form with your signature, check your details and send it back by Monday, 6th January 2020. Please use the same email address for sending back the signed employee offer letter. In case of queries or doubts feel free to contact Mr. Susan at [email address]. You are also free to contact her at office number XXX-XXX-XXXX during working hours. Your concerns will be dealt with on a priority basis.

We are looking forward to having you on our team.

Best regards,

XXX

Employee Offer Letter Template For Internal Promotion

In the case of an existing employee to offer an internal promotion, the employee offer letter template can be as follows.

Email subject line: Company Name and Job offer

Dear Candidate,

We are glad and excited to inform you that you have been promoted to the higher rank position of XXX in our company.

You are required to report to the Head of the Department of our Company,  “Mr. Sheldon”, on 25th January 2020 at 9 am sharp and sign the job offer and report to your job position.

In your new job position, we will be offering you an annual gross salary of $XX, XXX at the end of every month. The salary will be credited to your account on the 4th of every month. You will also be entitled to the commissions, bonus, and compensation as per your performance outcomes. The company is also providing you with the health and insurance plan and benefits amounting up to $X, XXX. You will be given a corporate mobile phone, laptop, and car. You are also entitled to paid vacations of X days per year. You are expected to carefully read the confidentiality, disclosure and privacy documents attached and given written approval for abiding them.

We appreciate your hard work and expect that you will continue to accomplish even higher job positions within our company. Please feel free to contact me on phone number XXX-XXX-XXXX or email at [email address] in case of queries or questions.

Congratulations!

Best regards,

XXX

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Anna Verasai
Anna Verasai
Anna Versai is a Staff Writer at The HR Digest; she covers topics related to Recruitment, Workplace Culture, Interview Tips, Employee Benefits, and HR Leadership. She also writes for Technowize, providing her views on the Upcoming Technology, Product Reviews, and the latest apps and softwares.

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