How to End an Email: Formal Email Sign-offs to Know

Every email has a subject line and an opening paragraph, but what should you do with the conclusion of your email? There are many ways to end your emails – some more appropriate than others. In this blog post, we will explore how to properly sign off an email so that you can get the results you want from both your team as well as how to end an email professionally with clients.

Best Way To End An Email  

The first paragraph of an email is just as important, if not more so, than the ending sentence because it sets up everything that follows in your communication with the other party – and makes them want to read more or even reply! It’s also a great idea for this section to be concise and specific about why you are sending this particular message. 

Here are some email sign off examples in a formal context:   

  1. “Best regards”  
  2. “Thanks so much for responding.”  
  3. “I appreciate it.”  
  4. “Kindest regards”   
  5. “Sincerely”  

If you are writing to clients or other people in your industry, you must create a sense of seriousness when ending your email.

how to end an email closing

How to say Au Revoir in formal emails?

A good example of how to end an email when communicating with clients/people within your professional network etc.:   

  1. “Thank You for Your Time and Consideration on This Matter”   
  2. “I appreciate it.” This Is My Final Email before Moving Forward Without Further Input from You.”  

 If you are writing to friends or family, it’s fine to end your email with something more casual like:  

  1. “Talk soon.”   
  2. “Have a great day!”  
  3. “Take care!!!”   
  4. “Have fun!!!”  

Worst Email Sign-offs

Signing off with “Best” or “Kindest” is similar to saying “With kind regards,” – which sounds too much like an ending from a letter rather than an end of your communication for this particular project, as well as being more casual and less professional sounding.  

  1. Abbreviations and acronyms  
  2. Oversized sign-offs  
  3. No closing  
  4. Yours truly/ Yours faithfully  
  5. A smiley face  
  6. Looking forward to hearing from you  
  7. Take care  
  8. Respectfully  

Ways To Sign Off An Email  

  1. if you’re sending a formal email to someone with whom you’ve had an established relationship, sign off as “best” or “all the best.”  
  2. Close your emails by stating what will be next in the thread (e.g., “I look forward to hearing back from you on this”) and then end it with another word that indicates how long it has been since you started writing (e.g., “Best regards, Susan”).   
  3. If appropriate for the industry and topic of conversation, consider ending your emails with: “Let me know if I can provide any additional information! Best wishes/All best/Most sincerely – name” These are all pretty standard things to do, so you can ask someone if they are “ok” with one of the phrases.  

Professional Email Sign-offs  

A professional way of ending any written correspondence is by writing a closing paragraph that starts with thanking the person who received it before signing off with some formality. But don’t stop there! If necessary, include contact information such as phone numbers if they need anything else from you or have questions about what you wrote.   

  1. Thank you for your time and consideration.  
  2.  I appreciate the opportunity to work on a project with you.   
  3. If there is anything else I can do, please don’t hesitate to contact me at 555-555-5555 or by email at [email protected]  
  4. Thanks, [ author name here]   
  5.  Best regards, [ author name here].  

In summary, when ending an email, it all depends on who is on the receiving end. If you send a business email to someone from the same company as you, don’t sign off with a catchy goodbye. Also, do not start your email with a greeting so long that it makes the reader jump back to the top of the page! The simplest way is to sign off by writing “Best regards.” Hope this helps. 

Anna Verasai
Anna Versai is a Team Writer at The HR Digest; she covers topics related to Recruitment, Workplace Culture, Interview Tips, Employee Benefits, HR News and HR Leadership. She also writes for Technowize, providing her views on the Upcoming Technology, Product Reviews, and the latest apps and softwares.

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