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How to End an Email?

Writing an email contains many rules and you should know them when you write a professional email. You should know how to end an email and send a clear message to your correspondent. 

In some cases, an email will contain unnecessary lines, and you should pay attention to the words that you send to your business partners and colleagues. Here we present you with ways to sign off an email and leave a positive impression on the person. 

Ways to End an Email 

Some of the best ways to end an email are simple and can be applied easily. However, many people make a mistake when writing a sign off of an email. They use less professional ways to close an email, and this may cause a problem in correspondence. 

Some of the worst email sign offs are presented below:

  • Cheers
  • Peace
  • Chat soon 
  • Your friend 
  • Thanks a bunch 

The mentioned email sign offs are not professional and they can leave a negative image of you. If you are addressing a professional partner, never use the mentioned email sign offs because you can create misunderstandings and troubles. 

Ways to end an email email sign offs

Find the right tone to deliver the right message with no fluffing or unnecessary words.

There are many good ways to sign off an email and you should know these ways next time when you write an email. Some of the best email sign off examples are presented below:

  • Kind regards
  • Sincerely 
  • Warm wishes 
  • Many thanks 
  • Best
  • Respectfully
  • Thank you very much
  • Warm regards

The mentioned good ways to sign off an email are a sure bet when you want to create a positive outcome. You will significantly increase the chance of getting a response after writing a good sign off of an email letter. 

In addition to the sign off, you should write a good ending line that speaks about your intention in the email. You can say thank you for the interview you had with a person, or you can provide the additional materials to the business partner. 

No matter what the intention is, you should mention it in one of the last email lines. Here are the best email sign off examples.

When applying for a job:

I appreciate your consideration for this position. I look forward to hearing from you.

Sincerely, 

Elizabeth Cole

Accounting Manager 

123-123-1234

When responding to a meeting request:

I look forward to meeting with you next Tuesday.

Thank you very much, 

John Gosling 

Social Media Administrator 

123-123-1234

When completing a phone screening:

I am sending my portfolio for your review. Please tell me if there is anything else I need to send to you. 

Warm regards, 

Sam Jones

Sales Executive 

123-123-1234

As you can see, the best way to end an email is to be clear and simple. You should follow the mentioned rules and apply them every time you write a professional email.

Make sure there is no fluff and unnecessary words that add quantity but reduce the quality of the message. Your correspondent will appreciate it if you keep things simple and clear.

Now when you know how to end a professional email, you can turn to your computer and write a good email that will have some smart opening lines, good structure of the body of an email, and good sign off of an email. 

If you follow the mentioned steps, each email that you send will be good enough to get the answers. That is the ultimate goal of an email. 

Let the professional email be concise and simple enough to convey the right message. If you know how to end an email, you will increase the chances to get a positive result from the conversation. This is something that each business person should know how to accomplish. 

Anna Verasai
Anna Versai is a Team Writer at The HR Digest; she covers topics related to Recruitment, Workplace Culture, Interview Tips, Employee Benefits, HR News and HR Leadership. She also writes for Technowize, providing her views on the Upcoming Technology, Product Reviews, and the latest apps and softwares.

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