Writing work emails is an important skill a person should learn in order to be successful in today’s tech-focused modern world. If you want your colleagues to take you seriously, learn how to write work emails like a boss.
According to a 2017 Gallup Poll, we now spend up to 25% of our time at work reading and answering emails. That’s an unusually high amount of time spent on networking and interacting with people around you in order to be successful.
Every email sent from your inbox should reflect your professionalism, precision, and relevance. But it’s hard to write work emails like a boss in today’s world of Short-Form-Messages (SMS).
The first thing you need to consider is that work emails have etiquette that you must follow. This must be followed for your own benefit. You may find all the helpful advice you need on email etiquette here.
Write Emails Like A Boss
Sharpening your business email writing skills could show that you’re thriving in your current position and are ready to jump to the next level. Whether you’re a college graduate or a manager, these email writing tips will help you with effective conversations and impress everyone at work.
Less is more
Too often, we end up writing business emails that look like less an e-conversation and more like lengthy treatise. In our defense, we want to cover everything in our mind before we forget anything.
However, we end up repeating most of the points, or worse, completely miss what we are trying to convey.
The best way to go about it is to keep the email short and concise. Delete sentences that aren’t directly related to the end goal.
This isn’t to say you can’t start off the email with a friendly greeting to address the recipient. You may do so with short and sweet email greetings.
Repetition is sin
One of the biggest culprits of long emails is repetition. Often, we find ourselves repeating the same point in various parts of the email. Keep your emails in the one-to-two paragraph range. Anything longer than that might cause your recipient to skim through the paragraphs, and thus, missing important details.
Some red flags!
Try to eliminate use of emojis if you want to write emails like a boss. Not everyone is a fan of emojis in the corporate world.
Do no begin emails with an apology: “Sorry for the delay” “Ahh Sorry! I totally missed that.” Keep your emails to the point. Apologizing at the beginning or throughout the email erodes confidence in your as a workmate.
Please do not spam your coworkers. Not even if it’s a viral meme and your colleague *needs* to see it. Keep a list of points you need to address with your colleagues and send a list once or twice a day.
Invest a little time in sharpening your email writing skills every day. You will see your efforts pay off as your colleagues and boss start taking your seriously. Follow The HR Digest Magazine for more such effective conversation tips and how to impress everyone at work.