HR professional is adhered with the task of communicating boring, and dense details: compensation levels, performance review protocols, employee handbook, etc. They sign intranets, create mounds of presentation, write newsletter, and produce videos. Even though being monotonous, a great part of this information is important to the employee at some instance of time. That said, conveying monotonous (sometimes boring) details and information to a mass of people is an important part of HR activities. While it is important that all workers should be well informed about the benefits programming, company policy, etc., broadcasting this information can result in a smooth workforce. It surely sounds impossible to communicate important details without wasting people’s time or being dull. However, there are great practices that can help the staff to speed up without making endless and boring power point presentations. The HR representative has to ensure that communication is only being conveyed to the specific employee, to whom it directly relates, there is an easy availability of policy materials for later review, and working to always define how individual authority fits in to big portrait of the company. Eventually, all the workers get the message, but centralized HR efforts can make the entire process less painful for the people involved and faster.
The possible ways through which an HR can overcome such challenges:
- Comprehensive and integrated: The main approach towards great communication is setting an integrated and holistic overview that defines the inter-relationship of all appropriate information for HR. In order to help the employees understand the context, start connecting the dots from smaller, that is imparting smaller, absorbable bits of information first and gradually moving towards larger bits, so they can have a clearer picture of the company.
- Intriguing: The employees need to be fascinated with the material you have to offer. Heavy, dense, and boring slides containing texts won’t make through it. Making visual presentations with minimal amount of texts can be compelling and appealing. The employees are most likely to engage then.
- Conceivable: Maintaining HR information like company’s org chart always keeps changing. Therefore, it is important that the communication medium used to distribute HR information is cost-effectively and easily maintainable. Figure out the right area that can be updated on a regular basis, keeping the details in same place for the workers to access, but permitting the details to be altered by the owner.
- Compatible and Modular: In large and medium firms, little HR information is distinct from department to department. The audience should be kept in mind at all times. Try to make smaller and more absorbable presentations that are appropriate for each particular audience.
- Cross platform and circumstantial: workers need to be able to easily figure out the exact information they want, when the time comes, regardless of what gadget they are using to restore the information. Design a fully accessible archive on the intranet or any document sharing network, for example Google Drive or Box, with each file clearly named so workers can easily access what they are looking for.
- Cooperative: HR information is a collection of material from an aggregation of various sources. Therefore, HR experts need to cooperate with their colleagues and partners around the firm to pull the details together. Their tools for communication will aid this collaboration.
A communication media that can aide such an efficient New Hire Orientation will definitely change the nature of communications in HR.