Job Offer Letter Email Template That’ll Get Candidates to Say ‘Yes’

Delivering good news is always a feel-good moment and that’s what you get when you hit send on a job offer letter. But hang on. There’s a lot to do before you officially make the offer. For starters, you need to draft a well-structured job offer letter email. This email is going to be the equivalent of a formal job offer. We know, the last thing you want to do is prepare what to include in the letter of employment. So, we’ve curated a list of options for you to choose from: a) general letter of job offer, b) simple job offer letter sample c) formal job offer letter template and d) casual job offer letter email template. Go on, focus on the good news and keep the onboarding upbeat by using one of these job offer letter samples.

Finding the right person for the right job is a strenuous but satisfying exercise. Once you have zeroed in on the right candidate, the next step is to draft the job offer letter. The recruiter has to strike a balance between the budget available for the position and the skillset and experience offered by the ideal candidate. 

Job offer letter email template formal email sample

A job offer is made after all the hiring formalities and discussions have been done.

A letter of employment is not only about the salary offered but the perks, the way the offer letter is worded and presented. An offer letter should also enumerate what entails the position that a person has finally been selected for after a long process.

A job offer is made after all the hiring formalities and discussions have been done. It is the final document that goes to the potential person for a signed acceptance. A job offer is usually sent in the form of mail or an attachment thereof.

It is also a legal document that generally is biased towards the employer. A job offer should clearly state the following:

  1. Job title
  2. Starting date
  3. Reporting Date
  4. Salary
  5. Company leave policy
  6. Benefits
  7. Insurance
  8. Termination conditions
  9. Privacy policies
  10. Notice period

The job offer can be worded according to the job and conditions of employment. Here are a few job offer letter email templates to follow: 

A General Letter of Job Offer

This job offer letter sample will save you or the hiring manager time and effort in setting out intelligently structured terms and conditions of employment.

Subject Line: Position of XYZ from ABC Company

Dear candidate name,

We are pleased to inform you that you have been hired as a (position) in our company. You are required to join us by December 23, 2021, Monday. You will be responsible for (give job details here).

Your gross annual salary will be xxx and you are eligible for health insurance and travel allowance as per company rules. The leave benefits are: x paid leave, y sick leave, z casual leave.

Please find attached the detailed compensation plan.

You will be required to sign a contract of confidentiality at the time of joining. You will be on probation for a 6-month period. A three-month notice period has to be given from either side (employer, employee) for termination of employment.

If you need any clarification, feel free to contact Xxx by email xxx or phone xxx.

Please submit a signed copy of the agreement by (Date).

Best regards,


Company name


Simple Job Offer Letter Sample

Peruse the job offer letter template below so you can easily send the good news to new hires.

Dear (candidate name)

You have been chosen by the company for the following part- time role,


Start Date


Termination rules:

Your job is incumbent on presenting all the required documents and the completion of referral and background checks. Either party can terminate the job on a one-month notice.



Job title, company name

Formal Job Offer Template

This formal job offer letter or email sample is for you to use when offering a full-time position to a candidate. Our handy job offer through email template is designed to fit the needs for a business of any size.

We, at XXXX Company, are pleased to offer you the position of Sales Manager. As discussed in the interview, you will join the company on October 21, 20XX. Your starting annual salary will be xxxx, benefits excluded.

The company offers full medical and dental insurance. We also offer paid time-off, and personal and sick leave. The company has a retirement plan, applicable 90 days after your start date. All the details regarding compensation break-up, leaves, retirement plan and insurance are attached in a separate document. 

Privacy Agreement:

By signing this letter, you agree to uphold and accept the company’s privacy policies and any changes in it therein. Employee’s personal information too will be dealt in accordance with the privacy policies of the company. Please return a signed copy of the attached letter by the end of this week.

We look forward to welcoming you to the team.

Please let me know if you have any additional queries.



Company Name: ______________________

Signature: ____________________________

Date: ______________________________

Casual Job Offer Letter Email Template

Save time by using this information job offer email sample or learn what’s included in a casual job offer email by referring to the sample template listed below.

Dear Mr/Ms

Congratulation, we are pleased to inform you that you have been appointed as the new (job title) in our company. Before starting on (joining date), a few formalities need to be taken care of, including background checks and references.

You will be drawing hourly, weekly or annual salary of xxx amount. The benefits will include: health insurance, 401K plan, and 15 days paid time off.

You will be reporting to xxx, and your responsibilities will include:

    1. a) XXXXX
    2. b) XXXXX

Please keep in mind that as an at-will employee, both you and the company can terminate the employment at any time for any reason.



        For XXXX Company

        Candidate Signature: ______________________________

        Candidate Printed Name: ______________________________

        Date: ______________________________

On acknowledgement of the offer, make sure that you clarify company policies on benefits, termination, confidentiality and leaves.

Jane Harper
Writer. Human resources expert and consultant. Follow @thehrdigest on Twitter

Similar Articles

Leave a Reply

Your email address will not be published.