Out of Office Email Message Examples – ‘On Vacation’

Do you use an out of office email message? Well, most of us do. It’s common courtesy to leave an autoresponder email message for when you’re going away from work for a longer period of time. But in many cases, a simple out of office email message isn’t enough – especially, when you’re the point of contact between your company and a number of clients.

To give you peace of mind, The HR Digest has offered below some vacation out of office email message examples that actually do its purpose. There’s nothing worse than discovering an inbox full of email messages from angry clients.

Out of Office Email Message Examples When You’re Out on Vacation

Sending one of this autoresponder out of office email message examples before you go on a vacation will help lessen the burden of responding to angry client emails.

FORMAL TEMPLATE #1 : Out of Office Message Example


Thank you for your email. I’m out of the office, with no email access, until [Date of Return].

I’ll reply to your message promptly upon my return. If you need immediate assistance before then, you may reach me at my mobile – [Mobile Number].

Wishing you and yours a wonderful holiday season,

[Your Name]

TMI TEMPLATE #2 : Out of Office Message Example


Season’s Greeting!

It’s that time of the year when you’ll find me warming up to garden movies, whiskey cocktails, and attempting to binge-watch Harry Potter movies.

I will be completely disconnected from my outlook until I return on [date of return]. If you require immediate assistance will I’m away, please reach out to [Contact Name] at [Contact Email].

Wishing you a happy holiday season,

[Your Name]

SIMPLE TEMPLATE #3 : Out of Office Message Example


Greetings and thank you for emailing me. I’ll be out of office from [Date] until [Date of Return] and will not be accessing my email during that time.

For urgent matters, you can contact [Contact Name] at [Contact Email].

Happy holidays,

[Your Name]

DETAILED TEMPLATE #4 : Out of Office Message Example


Thank you for emailing me. Currently, I am out of office and cannot answer your mail personally.

If this isn’t a time-sensitive matter, rest assured that I’ll respond when I’m back in the office. For urgent matters, here is an emergency contact you can reach out to: [Contact Name, Email Address, Work Phone, etc.]

Sorry for any inconvenience this may cause.

I will be absent until [Date of Return]. I will get in touch as soon as I come back to work.

Thank you for understanding and patience.

All the best.

[Your Name]

Are you jittery about things before taking on an that annual vacation leave? The HR Digest’s Diana Coker has made a list of things to do before you leave the office for a vacation and don’t forget to send Out of Office Messages as shown in Examples to respective persons.

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Anna Verasai
Anna Versai is a Team Writer at The HR Digest; she covers topics related to Recruitment, Workplace Culture, Interview Tips, Employee Benefits, HR News and HR Leadership. She also writes for Technowize, providing her views on the Upcoming Technology, Product Reviews, and the latest apps and softwares.

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