Retirement Letter Sample for a Professional Goodbye

If you are about to write a retirement resignation letter to your employer, we have some of the best solutions. In this article, we will explain more about the right retirement letter sample and what to include in this letter.

You will also find out how to write a retirement letter that will speak about your professionalism and fair approach to the employer. Let’s start with the basics. 

Give notice of your retirement 

Before writing a retirement letter to an employee, you should give notice that you are leaving the company. You should speak face-to-face with your manager and acknowledge the entire situation.

Sometimes, a short speech can give you more insights into the company’s policy and retirement packages that you may learn more about. If you have more information about the important matters, the conversation will go smoothly. 

You should give notice of your retirement a few months in advance, which will leave the management enough time to find an adequate replacement for your position. 

retirement plans

It’s time to bid adieu!

You may be working for years, and it might be difficult to find someone with the exact skills that you have. For these reasons, you should make an announcement that you are leaving a few months before you actually leave the company. 

There are also reasons to offer help to the company before you leave. You can be part of the training staff that will teach the new employees everything they need to know about the job. This will be of tremendous help for the company because they will be getting an employee who knows the relevant things for the job. 

After you have face-to-face communication, you can go on and write a simple retirement letter that will be a written announcement that you are leaving the company. 

How to write a retirement letter 

A retirement letter should be a formal notice about your future retirement. You should include some of the relevant points in this letter if you want the manager to consider this letter professional and adequate for the given situation. 

First of all, include the information like a specific date of your retirement. You should discuss this point before, in a conversation with your manager, and this should be the date of your formal leaving. 

Also, mention the time that you have spent at the company and how it affected your life. You can emphasize the years of experience you have gained or the skills that you have learned. No matter the achievement, you can mention it in your letter of retirement. 

You can thank your boss for the opportunities that you had and you can express gratitude at some point. There is also an option to offer future services in the form of freelance or part-time work. In this manner, you can help the organization until they find a complete replacement for your position. 

Example of retirement letter

There are many examples of retirement letters, and most of them can be found online. Here, we present one of the examples that can help you get a sense of the possible retirement letter that you can write. 

Joe Smith 

ABC agency

33 Long Road

Atlanta, GA 12345

Dear Mr. Smith, 

In this letter, I would like to inform you that I am retiring from ABC agency as a marketing consultant, effective March 17. 

I would like to thank you for all the opportunities that you gave me in my career. I’ve worked for 15 years at the ABC company and I gained many skills. All the other employees were part of my journey, and I would like to thank them all for the support and help they have provided. 

Please let me know if I can be of any assistance during this transition. 


Lora Hewitt

You can find many retirement letter template options online and use them in your writing of a retirement letter, which will help you convey the message in the right way. 

Diana Coker
Diana Coker is a staff writer at The HR Digest, based in New York. She also reports for brands like Technowize. Diana covers HR news, corporate culture, employee benefits, compensation, and leadership. She loves writing HR success stories of individuals who inspire the world. She’s keen on political science and entertains her readers by covering usual workplace tactics.

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