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Retirement Letter Sample to Notify Your Employer

Looking for the best retirement letter sample to notify your employer? The HR Digest has got you covered.

This article will guide you through a retirement letter to employer with step-by-step instructions on how to write it yourself. In this post, we have also included a retirement letter template and examples of retirement letters that you can use as inspiration for writing yours.

Retirement Letter Sample to Employer: All You Need To Know

A simple retirement letter is a formal document that informs your employer of your resignation from their company. This letter should be sent at least two weeks before your planned departure date.

Your retirement letter to employer should include information such as the reason why you want to resign, your expected date of departure, and your contact details.

Why should you write a retirement letter to employer?

The goal of your retirement letter is to clearly inform your employer that you are leaving their employment, what your plans are after your work in their company, and give them enough time to find your replacement if needed.

After sending your retirement letter, you may still need to follow up with your employer or keep communication lines open for when they do find your replacement.

examples of retirement letter

Even if you inform your boss and Human Resources staff of your retirement plans informally weeks in advance, your company will require a formal, written announcement.

Retirement Letter Template

There are several important things to consider when formatting a simple retirement letter. The first thing is to ensure that your retirement letter template contains all the relevant information you need to send.

Let’s look at what comprises a typical retirement resignation letter to employer:

  1. Your identity – Your name, address, phone number, and email address must appear in your retirement letter to employer. These details are vital to ensure that your correspondence is delivered to its destination. If possible, make sure that these details appear above your signature block.
  2. Your relationship – You should always begin your retirement letter by addressing your prospective employer and whom you are speaking to. For example, you could say “To Whom It May Concern” followed by your name. Make sure that your letter addresses the correct recipient.
  3. Reason for retirement – A good retirement letter has a clear reason for your departure. If you don’t tell your boss why you’re quitting, there’s no telling whether he’ll accept your resignation for any reason he deems fit.
  4. Expected date of resignation – When you want to leave your job, make sure that you mention your expected date of departure so that your employer knows when to expect your last day. You can choose to announce your decision at that time or wait until later.
  5. Contact details – Remember to provide your telephone numbers, address, and email address if your employer needs them. Some people like to include their social media contacts, but make sure that you only list those your employer actually wants to speak to.
  6. Signature block – Include your signature at the bottom of your retirement letter to employer. In the middle of your letter, you can include your contact information and other important details. Be sure to sign your name below that information.

Examples of Retirement Letters for Your Employer

If you would like to get more ideas on formatting your retirement letter, take a look at some of our favorite retirement letter templates. All of these retirement letters contain the same basic elements as well as the following sample retirement letter sections: 

Retirement letter sample #01

Dear employer,

As you know, I have been with the company for a long time and have given my all during my tenure. It has been an honor to work here, but I have decided to retire from my position and move on to new adventures.

I want to say thank you for allowing me to work here and learn so much. I will always remember the good times we shared and my memories while employed by this company. I wish you all the best in the future.

Sincerely,

Your name

Your signature

The date you retired from your position.

Retirement letter sample #02

Dear employer, 

I wanted to let you know that I am retiring from my position at the end of this month. Working here has been a pleasure, and I will miss all of my colleagues.

Thank you for the opportunities you have given me over the years. I have learned a lot and grown professionally because of my time here. I wish the company all the best in the future.

Sincerely,

Your name

Your signature

The date you retired from your position.

Retirement letter sample #03 

Dear employer,

As you may be aware, I have decided to retire from my position effective immediately. Thank you for giving me the opportunity to work here and grow as a professional. I will always remember the good times we shared. I wish you all the best in the future.

Sincerely,

Your name

Your signature

The date you retired from your position.

There you have it —retirement letter samples for your employer. The format is simple and straightforward. If you’re looking for help writing a formal retirement letter, check out the retirement letter samples above. We’ve shown you the basics of how to write a retirement letter to an employer, and now it’s up to you to put what you’ve learned into action!

Anna Verasai
Anna Versai is a Team Writer at The HR Digest; she covers topics related to Recruitment, Workplace Culture, Interview Tips, Employee Benefits, HR News and HR Leadership. She also writes for Technowize, providing her views on the Upcoming Technology, Product Reviews, and the latest apps and softwares.

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