Short & Professional Job Offer Letter Templates

The interviews are over and you have zeroed in on the right candidate, now the last task in the process is the job offer letter. Mostly, the offer is made verbally after a successful job interview or over a telephone call. But it is prudent to follow it up with a formal letter.

A letter of employment enumerates what entails the position that a person has finally been selected for after a long process. It is a legal document that generally is biased towards the employer.

 A job offer should clearly state the following : 

  1. Job title
  2. Starting date
  3. Reporting Date
  4. Salary
  5. Company leave policy
  6. Benefits
  7. Insurance
  8. Termination conditions
  9. Privacy policies
  10. Notice period

The job offer can be worded according to the job and conditions of employment.

Here Are A Few Professional Job Offer Templates To Make The Task Easier.

A General letter of offer

Subject Line: the same can be used for email subject–Position of XYZ from ABC Company

Dear candidate name,

We are pleased to inform you that you have been selected for the position of xyz in our company. This is a full time/part-time position and you are required to join us by  December 23, 2019, Monday.

You will be reporting to xxx, head of the M&M department. You will be responsible for (give job details here).

Your gross annual salary will be xxx and you are eligible for health insurance, and travel allowance as per company rules.

The leave benefits are: x paid leave, y sick leave, z casual leave.

 Please find attached the detailed compensation plan.

You will be required to sign a contract of confidentiality at the time of joining.

A three-month notice period has to be given from either side (employer, employee) for termination of employment.

If you need any clarification, feel free to contact Xxx by email xxx or phone xxx.

If agreeable, please let us know your response by (Date).

Looking forward to you joining our team.

Best regards,


Company name


A simple short job offer letter

Dear (candidate name)

You have been chosen by the company for the following role


Start Date


Termination rules:

Your job is incumbent on presenting all the required documents and the completion of referral and background checks. The job can be terminated by either party without notice.



Job title, company name

A formal job offer letter

We, at XXXX company, are pleased to offer you the position of Deputy Sales Director, Sales and Marketing. Your background, skill set and experience match our requirements and you will be an ideal fit for the position.

As discussed in the interview, you are expected to join on March 21, 20XX. Your starting annual salary will be $xxxxx, benefits excluded.

The company offers full medical, dental and optical insurance. We also offer paid time-off,  and personal and sick leave. The company has a retirement plan, applicable 90 days after your start date.

Please return a signed copy of the attached letter by the end of this week as acknowledgment of the offer.

On acknowledgement, details of the benefit and retirement plans will be shared. We look forward to welcoming you to the team.

Please let me know if you have any additional queries or need clarification.



 Human Resources Company Name


I hereby accept the Deputy Sales Director position, Sales and Marketing.





Casual Letter

Dear Mr/Ms

Congratulation, you have passed the final hurdle and we welcome you to our team as the new (job title)

Before starting on (joining date), there are a few formalities that need to be taken care of, including background check and references.

You will be drawing hourly, weekly or annual salary of xxx amount.

The benefits will include: health insurance, 401K plan, and 15 days paid time off.

You will be reporting to xxx and you responsibilities will include



          Please keep in mind, that as an at-will employee, both you and the  company can terminate the employment at any time for any reason.

          For further queries reach out anytime and we will be happy to help.



         For XXXX Company

Candidate Signature: ______________________________ Candidate Printed Name: ______________________________ Date: ______________________________

Some job offers are simple statements of  intent with job title, description and salary stated. If this is the case, then on acknowledgement of the offer, make sure that you clarify company policies on benefits, termination, confidentiality and leaves. And hand out the same in written format later.

A clear communication on all terms of employment can save both the parties from any disputes and fallouts later.

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Anna Verasai
Anna Versai is a Team Writer at The HR Digest; she covers topics related to Recruitment, Workplace Culture, Interview Tips, Employee Benefits, HR News and HR Leadership. She also writes for Technowize, providing her views on the Upcoming Technology, Product Reviews, and the latest apps and softwares.

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