Tips for writing a recommendation letter for promotion

A letter of recommendation generally denotes that you stand guarantee for that person’s good character and hard work.

Generally, letters of recommendation are required from previous employers, any teacher, or a person of social standing.

A recommendation letter for a promotion in a job carries a lot of weight, and the person recommending should give it some thought and promote those points that will show the candidate to be the right fit for the new position.

Typically, a letter of promotion is written by the immediate superior or team lead, someone who has worked closely with that person and is satisfied with his or her professionalism and can explain why the person has the skills to succeed in the new position.

People in charge of making the decision will appreciate any input that gives insights into the applicant’s work behavior.

A recommendation letter also testifies that the person has the required skills and will be a good fit for the job.

Recommendation letters need to be positive, so you should be comfortable writing for the person you’re recommending.

The individual writing a letter for someone seeking a promotion should include specific instances of the employees’ notable accomplishments. In addition, it should point out why that particular person deserves the promotion over and above others in the team.

Here are some general tips for writing a recommendation letter for a promotion

  • Introduce yourself. Your name, your profession or your designation, all this carries weight while recommending a person. 
  • Respond to the job qualifications. Keep the job description in mind and then highlight the qualities of the person that match them.
  • Give examples of successful venture. Give details with specific examples. Talk about their achievements, their response to a particular crisis, etc.; it’s all valuable to the person reading the letter. If the person has won any excellence awards, then do mention them.
  • Open to any follow-ups: Let the person you’re writing know that you’re willing to answer any follow-up questions or make clarifications on what you’ve written.


#Example 1




To: Name of the person

Designation of the person

Dear Mr…

I would like to recommend Ms. ABC Smith for the position of Project Manager. I have supervised Ms Smith for more than two years in her role as a marketing specialist, and I have always been impressed with her work ethic and leadership skills.

ABC consistently performed above and beyond what was required of her job and was always willing to extend help to teammates. In addition, she was efficient and thorough in whatever she undertook.

ABC has always stepped up to the plate when required and has displayed leadership skills to help her in this new role. Time and again, she has taken up the slack and seen that projects meet their deadlines. She is a great communicator, too and will be an asset while dealing with clients.

I fully recommend ABC for the position of Project Manager. I’d be happy to provide further information or clarification if needed.


BJ (signature)

#Example 2




To Dear Mrs. J,


I fully support Mr L Smith’s candidacy for promotion to Sales Manager. He has been under my supervision since his intent days, and I have watched him progress to his current role.

He is a quick learner, diligent and is always eager to walk that extra mile to see any task through. As needed for this new role, he is a great communicator and has shown leadership skills. His ability to explain out products and build relationships has brought in many new clients and built loyalty among the present ones.

His dedication to the company is incredible, and I support his career development.

He has also shown great dedication to his professional development and takes every chance to learn from cross-team collaborations. He has worked to get industry certifications and other professional advancements.

I wholeheartedly recommend L for the role of Sales Manager. Please let me know if I can provide further clarification or answer any questions.


BJ (signature)

Diana Coker
Diana Coker is a staff writer at The HR Digest, based in New York. She also reports for brands like Technowize. Diana covers HR news, corporate culture, employee benefits, compensation, and leadership. She loves writing HR success stories of individuals who inspire the world. She’s keen on political science and entertains her readers by covering usual workplace tactics.

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